Office Assistant

Location : Milton Keynes
Job type : Permanent
Salary : £25,000 to £30,000
Reference : JOB-2411

Office Assistant Role Available

Are you an experienced Office Assistant with skills in accounts, payroll and general office administration? Do you possesses a keen eye for detail and excellent communication and organisational skills? 

Do you want to work for a company who's end goal is to use innovation to contribute to a better world through sustainability? Are you looking to work in a collaborative atmosphere where an open mindset is always welcomed and encouraged?

If you've answered yes to any of these questions, then this may be the opportunity you have been waiting for!

Salary: £25,000 to £30,000

Location: Milton Keynes - Office Based


The Office Assistant Responsibilities will include - 

Accounts Payable

  • Management of DWP system (3rd party invoice processing)

  • Vendor Master – new account applications

  • Supplier invoice breakdown/coding

  • Management bi-weekly payment runs and any urgent payments

  • Train new starters on Concur (expenses systems)

  • Daily bank postings

  • Manage Intercompany purchase invoices processing and month end reconciliations

  • Reconcile supplier statements

  • Check monthly sales agent commission invoice


Payroll

  • Prepare monthly overtime report

  • Prepare monthly Offshore/On Call report

  • Collect and register monthly private mileage report

  • Record any salary deductions (i.e. Motoring fines)

  • Submit all monthly payroll information is sent to Payroll/HR on time


Office Administration

  • Mobile phone management

  • Opening and distributing post

  • Ordering printed stationery

  • Order vending machine supplies and keep machines stocked up

  • Issue laptops and computer peripherals when required

  • Manage Hotels cards and accounts

  • Liaise with Travel company, book flights for employees

  • Manage company flats (booking rooms, distributing keys, managing cleaners and laundry)

  • Motor vehicle administration

  • Methodical and attention to detail

  • Communicating relevant information to line manager


The Office Assistant Education, Experience and Attributes will include - 

  • At least GCSE level

  • Previous purchase ledger experience would be preferable

  • Ability to Liaise with all levels of People

  • Good Communication Skills

  • Keen Eye for Detail

  • Flexible and pro-active approach

  • Ability to work as part of a Team

  • Good Microsoft Office Skills


What's In it for You?

  • 25 days holiday (increasing with length of service)

  • Private Healthcare and Digital GP access

  • Employee Assistance Programme

  • Access to Mental Health First Aiders

  • Enhanced Maternity and Paternity Pay

  • Enhanced Company Sick Pay

  • Company Pension

  • Group Income Protection

  • Group Life Assurance 4 x salary

  • GREAT – Reward & Recognition platform, including employee discounts and Cycle 2 Work scheme


If this sounds like a role for you please APPLY NOW, we would love to hear from you!